How does the Registrar get started on UIDAI project?The UIDAI has also defined a detailed Registrar Onboarding Process and Guide in order to support Registrars across the stages of becoming Aadhaar Ready. A high level summary of it is in this document:
1. Setting Up Committees and Joint Working Groups
Set up Apex/ Empowered Committee headed by CM and an Implementation Committee headed by Chief Secretary. It is recommended that UIDAI Regional Office and State UIDICs must coordinate with the State Registrars (SRs) and Non State Registrars (NSRs) in their States to increase accountability across stakeholders and facilitate the working of NSRs in tandem with SRs.
Identify Nodal Department for Aadhaar; Identify Departments which will act as Registrars along with a nodal Officer. Other Departments which are not included as Registrars in the project at the time of enrolment, will have the option of ‘Aadhaar enabling’ their systems at a later date. The Nodal and the Registrar departments can be the same department or different departments.
Ensure MoU is signed
Identify Agency for Receiving financial assistance for enrolment: The UID Authority provides some financial support to its Registrars per successful enrolment into the UID system. To operationalise this arrangement, the Registrars will have to provide the details of the Registrar (name and account details) through which they would like to receive the amount.
Setup Joint Working Group – headed by the Head of the Nodal/Registrar Dept. The other members should be Officers, who can lead the Technology, Process, IEC, Applications teams from the Registrar’s side. UIDAI will nominate appropriate representatives to assist the State Government/Registrars in carrying through the entire process. Bank representatives may be included where the Financial Inclusion (FI) solution is a part of enrolment. Ensure smooth functioning and active participation of the working group during UIDAI – Registrar alignment.
Ensure deliverables / project plan activities as mentioned in the UIDAI Registrar Readiness Checklist (RRC) are executed. Update RRC along with UIDAI nodal officer and EA at each stage. Hand over the signed checklist to Regional Office/Nodal Officer.
2. Sensitization Workshops
A series of sensitization workshops are held to provide an overview of Aadhaar, enrolment and IEC approach, roles and responsibilities at State/District/ Village levels, enrolment strategy and plans.
This will be followed by a set of sub-group workshops and meetings with members of the process, technology, IEC and applications teams respectively to identify the key areas of integration and implement the same. Ensure that Registrar’s technology, process & IEC aspects are aligned with UIDAI.
A “Go Live readiness Workshop” will be scheduled 2-3 weeks before scheduled ‘go-live’ date to take stock of the implementation status on items required to start enrolments. Registrar must advise UIDAI’s focal point on modalities for setting up the on-boarding workshop and should ensure that the required stakeholders and members of working group attend the workshop.
Define the role of Civil Society Organizations (CSOs) in the enrolment process and develop a panel of CSOs at the local level who can help enrol marginalized communities. Social Inclusion is a mandatory requirement for registrars. Special enrolment drives should be initiated by registrars in consultation with ROs for the underprivileged, various vulnerable groups and disabled persons.